The South Pointe HOA annual meeting was held at the Traders and Farmers Bank in Arley, AL at 5:00 pm on March 28, 2015.
Burk McWilliams, Secretary, called the meeting to order. Burk explained that Charlie Hurst, President, was unable to attend due to family issues.
Burk asked for nominations from the floor. None were offered. The polls were closed and Priscilla Kines and Sally Lambert volunteered to count the votes.
Burt noted the contributions of Charlie Hurst, retiring President, and Terry Jackson, retiring Vice President. Projects and activity of the association for the past year was discussed. These projects included repair of the tennis court; major clean up of debris, tree removal and regular maintenance of the park area, and maintenance of the road right of way; all supervised by Charlie.
Burk discussed the maintenance of the roads and the agreement with Winston Coounty to assume responsibility for maintenance beginning in december, 2017. This agreement is documented in the minutes of the Commissioners meeting. It requires the HOA to maintain the roads to County standards until assumed by the County. The major issues identified by the County Engineer are the soundness of the road base and removal of masonry structures in the right of way. There are five mail boxes in this masonry structure category.
Failure to meet these conditions could result in the rejection by the County to assume road maintenance and resetting a trial period for an additional five years of HOA maintenance. Current funds and annual dues would be insufficient to cover expected costs past December, 2017, forcing consideration of added assessment for members. The current plan for the road is to be supplemented by fund transfer from the general account which is sufficient to fund expected maintenance to December, 2017, at costs of approximately $17,000 per year. Maintenance performed by Wheeler Construction in 2014 carries a warranty through summer 2015. An ongoing maintenance contract was proposed by Wheeler Construction and is under discussion.
Burk announced the results of the voting. The budget is approved and the slate of officers as proposed is elected. The officers for the HOA Board for the 4/1/2015 to 3/31/2016 are as follows: President- Burk McWilliams, VP- Jim Lamphron, Secretary- Eddie Feltman, Treasurerp Buck Feltman. Directors are Linda clement, Jami Camp, John Garlington, Jeannie Kanady and Eddie Lambert. The meeting was adjourned.
Submitted by Buck Feltman